CONSTITUTION  of  TOTALLY  IT

PREAMBLE

Totally It is a social club concerned with the promotion, preservation, and practice of Swing Dance and the fellowship of the swing dance community.  Membership is open to all swing dancers and swing dance community members interested in the preservation and growth of swing dancing.  Although this is primarily a Whip, Push and West Coast Swing dance community club, all forms of swing dance are appreciated including, but not limited to, East Coast Swing, Lindy Hop, Shag and DC Hand dance.

ARTICLE I – NAME

The name of the organization shall be Totally It.

ARTICLE II – PURPOSE

Totally It has been established for the purposes of:

1. promotion, preservation, and practice of swing dancing.

2. socializing, commingling and fellowship among swing dancers.

ARTICLE III – QUALIFICATIONS AND MEMBERSHIP

Section A: Membership is open to any swing dancer who:

1. is interested in the promotion, preservation and practice of swing dancing.

2. is interested in socializing with other swing dancers.

3. attends one or more Totally It sanctioned swing dance related events, including parties, social dance gatherings, or competitions per year.

Section B: Membership in Totally It will not be denied because of race, color, age, sex, sexual orientation, physical or mental disability, status as a disabled veteran or veteran, national origin or religion.

ARTICLE IV – OFFICERS AND ELECTIONS

Section A: The officers of Totally It shall comprise a President, Vice-President, Secretary and Treasurer. These officers shall comprise the Executive Committee.

Section B: The duties of the officers shall be as follows:

1. The President shall be responsible for: planning calendar of events, club meetings, induction ceremonies, and elections; overseeing social activities and other nonprofitable purposes; initiating contact with collaborating individuals, clubs and other organizations; arranging for facilities for social events and fundraising events; maintaining the club website; overseeing legal aspects of club organization

2. The Vice-President shall be responsible for: acting as contact and liaison with collaborating individuals, clubs and other organizations; overseeing publicity efforts for overseeing social activities and fund raising events; assisting the President, Secretary and Treasurer with their responsibilities; performing all Presidential responsibilities should the President be rendered incapable of performing official duties

3. The Secretary shall be responsible for: all club correspondence; overseeing gathering and storage of member contact information and club records; keeping meeting minutes and distributing them via email to members; collection and tabulation of ballots during elections.

4. The Treasurer shall be responsible for: maintaining the Totally It bank account; maintaining financial records of cash flow; collecting and depositing money from members, their dependents or guests related to membership fees or and or fees for other nonprofitable purposes and club-related activities; timely contract/payment to service providers and reimbursement to members for expenses paid on behalf of the club.

Other Duties: May be divided among club officers or delegated to interested club members with officers overseeing and ensuring that delegated duties are performed include but are not restricted to the following:

• maintaining the www.TotallyIt.org web page,

• communication with general club members and swing dance community,

• promoting social gatherings and events,

• coordination and supervision of weekly meetings and gatherings,

• promotion of club-arranged events

• purchase of supplies for club functions.

Section C: The term of the offices shall be approximately one year, with the change of office coinciding with America’s Classic Championship swing dance competition held annually each spring.

Section D: Election of officers shall be held in January of each year. At least 2 weeks notice shall be given before the election meeting to allow for nomination of candidates. Willing candidates will be listed on the ballot and the ballot distributed by email to all members.  Ballots may also be requested by mail. Votes will be collected over a two week period and tabulated by the Secretary.  The persons who receives the majority vote will be elected for each position.  Results will be announced within 24 hours of the election deadline.  New officers will be inducted into office at America’s Classic Championship.

Section E: Any officer may be removed from office in Totally It by a two-thirds vote of the membership club and a two-thirds vote of the Executive Committee. Any officer who is removed must be given 2 weeks notice and a chance to appeal to the general membership. Said officer shall be considered reinstated with two-thirds approval of the members of the membership club and two-thirds vote of the Executive Committee.

Section F: Any vacancy that may occur in an office shall be filled by an appointment by the remaining members of the Executive Committee pending ratification at the next group meeting

ARTICLE V – MEETINGS

Section A: Regularly scheduled meetings shall be held once per month or as necessary.

Section B: At least 7 days notice shall be given for each regular business meeting of the organization that includes a vote on financial business or governing policies

Section C: Special emergency meetings may be called with less than 3 days notice by the Executive Committee

Section D: The meetings shall include an agenda, call for new business and disposition of minutes.  The meetings will be moderated by the President or an appointed moderator.

ARTICLE VI – AMENDMENT PROCEDURES AND REQUIREMENTS

Section A: Amendment to the Totally Constitution requires Presidential approval and two-thirds vote of the general membership.  In the events that a two-thirds general vote occurs, but the Presidential approval is not given, the requirement for Presidential approval may be over-ridden by a two-thirds vote of the Executive Committee.

ARTICLE VII – GENERAL CLUB POLICIES

Section A: New members are accepted on an ongoing basis. New members must submit contact information, birth date, demonstration of commitment to Totally it member qualifications and purpose, and membership fee in order to be considered a member. New members will receive temporary identification cards until the closest official member induction ceremony held biannually at America’s Classic Championship in the spring and Dallas Dance Competition in the fall.

Section B: Club officers are entitled to discounted entry for club-organized events, as long as they actively help the club function and as long as the club has sufficient funds to cover their cost of enrollment. Any club member maybe granted a discounted entry to any club event, if they help to organize it by participating in room set up, advertising, etc.

Section C: The club officers that have some club property in their possession, must turn in these items at the end of their term in office. In addition, as these items are needed, the person having them in their possession is responsible for bringing them to club activities as required, for normal functioning of the club.

Section D: Hiring/Firing of and conveyance of these actions to collaborating individuals and organizations is a function restricted to club officers. Members may make confidential suggestions and recommendations, but all actionable decisions are made by the club officers.

Section E: Expeditures paid by members on behalf of Totally it, shall be reimbursed using club funds, if the expenditure was approved at a club meeting by majority vote or in writing by a club officer with Presidential approval, and proper documentation of the expense is provided (ex, receipt).